EXCHANGE Retail/Food/ServiceS MANAGERS CONFERENCE 2024 

VENDOR REGISTRATION

EXHIBIT BOOTH payments & meals/staffing

The Embassy Suites Dallas Frisco Hotel & Convention Center
7600 John Q Hammons Dr, Frisco, TX  75034 • 972-712-7200 • Hotel Website
REGISTER NOW

VENDOR payment options

ALL PAYMENTS MUST BE PAID TO THE ARMY & AIR FORCE EXCHANGE SERVICE

Payment for booths may be made using one of the following three (3) forms of payment:

  • check/money order in US Funds payable to AAFES
  • electronic deposit (ACH) payable to AAFES
  • invoice deduction (for existing AAFES Exchange Suppliers of Record only)

Check, or Money Order -- Please make payable to: Army & Air Force Exchange Service and mail directly to: 

Please mail checks to:
      Army & Air Force Exchange Service 

      Attn: FA-C/OR Receivables - RE: RETAIL 2024 
      PO BOX 660792
      Dallas, TX 75266-0792

Electronic Transfer -- Email jimi@xcelevents.us for instructions

Credit card payments are not accepted.

Payments Must be received No Later Than 15 March 2024. If payment is not received by this date, Vendors will not be allowed to move into their booth and the vendor’s participation may be subject to cancellation.

INVOICE DEDUCTIONS ARE ACCEPTED AS A FORM OF PAYMENT for participation in the Exchange Retail/Food/Services Managers Conference. Vendors must already be a Supplier of Record currently established in the AAFES Exchange Payment system.  Vendors must supply their Vendor Code in advance to set up the invoice deduction (on your registration).  Invoice Deductions will occur by 30 April 2024.

MEALS

Meals included for Presentation Training Session Packages are Lunch on both Tuesday, 26 March and Wednesday, 27 March for up to four (4) people.

Meals included for EXPO Booth Packages are Lunch on Wednesday, 27 March & Thursday, 28 March.

  • The 20 minute booth covers up to four (4) people
  • The 10 minute booth covers up to two (2) people

VENDOR AWARDS LUNCH will be WEDNESDAY!

Additional Staff for Booths

Presenters and Exhibitors wishing to bring additional personnel (besides those included with each Presenter/Booth registration) to staff their booth areas may do so as Workers Only (no meals provided) or they may purchase a meal-only package for $79 per person for per day (lunch & 2 breaks only).
 
Registrations for Workers Only or Meal Packages are only permitted in conjunction with a booth or presentation package registration. You may add these meal or worker packages to your online registration at any time, or you may email XcelEvents directly to request worker only or meals package staff registration at jimi@xcelevents.us.

Do You need an invoice?

Upon successful completion of your registration, you can elect to save/print a printable invoice of your registration. Please be sure to include a copy of your registration invoice or confirmation with your payment when you mail it in.
 

W-9 FOrms

Companies which require a W-9 form in order to establish Army & Air Force Exchange Service as a payee in their accounting system, may request a form via email to: jimi@xcelevents.us