Any vendor offering services or products related to electronic records and data management to Texas state agencies, institutions of higher education, or local governments is eligible to exhibit. Sponsors at e-Records are not required to currently be under DIR contract.

• Get to know your customers – this is an opportunity to interact with both state and local government employees who work with records and data.
• Build new relationships and strengthen existing relationships, increase your customer base, develop your business and showcase your technology solutions.
• Interact with key decision-makers across the state of Texas.

LUNCH & LEARN SPONSORSHIP

$5,000   (1 Available) - SOLD OUT

Elevate your brand by hosting an exclusive lunch session in the Campus Dining room. Share your experience, demonstrate how you can improve operations, and leave a lasting impression over an upgraded catered lunch. 

Benefits:

• 50-minute session with up to 40 attendees.
• Upgraded lunch menu in the Campus Dining room.
• Thank you during the conference's opening remarks and a reminder announcement prior to the lunch break.
• Prominent logo placement on Atrium collateral and conference handouts.
• Thank you slide featured between conference sessions.
• Directly advertise your company in the lunch & learn session (direct sales prohibited by the venue).
• Admission for two (2) company representatives including breakfast & lunch 
• List of Opt-in attendees
• Lunch & Learn sponsors may purchase up to one (1) additional company representative attendance pass for an additional $125 per person. The maximum number of company representatives is three (3).

Maximize your ROI at the 2025 e-Records this November by delivering thought leadership at the only conference in Texas dedicated exclusively to electronic records management for government records, technology, and data professionals.

THOUGHT LEADER SPONSORSHIP

$2,500   (2 Available) - SOLD OUT

Host a 45-minute Thought Leader session in Stadium room for up to 60 Texas government professionals. Showcase your product demos and discuss service solutions in a focused environment.

Benefits:

• Choose the morning slot at 11:00 am or the afternoon at 2:30 pm.
• Thank you during the conference's opening remarks.
• Prominent logo placement on Atrium collateral and conference handouts.
• Thank you slide featured between conference sessions.
• Directly advertise your company in the session (direct sales prohibited by the venue).
• Admission for two (2) company representatives including breakfast & lunch 
• List of Opt-in attendees
• Thought Leader sponsors may purchase up to one (1) additional company representative attendance pass for an additional $125 per person. The maximum number of company representatives is three (3).

Position your organization as a thought leader in electronic records and technology a this conference dedicated exclusively to electronic records management for Texas public agencies.

LUNCH SPONSORSHIP

$3,000  (2 per event)

Capture attendee attention during the busiest networking break and spotlight your organization with exclusive branding during our conference lunch.

Benefits:

• Recognition by our hosts before dismissing attendees for lunch.
• A live announcement during the lunch hour.
• Prominent logo placement on Atrium collateral and conference handouts.
• Thank you slide featured between conference sessions.
• Inclusion on branded flyers at each lunch table.
• Admission for two (2) company representatives including breakfast & lunch 
• List of Opt-in attendees

Put your brand on every table - claim your exclusive sponsorship spot today!

BREAKFAST SPONSORSHIP

$2,000  (2 Available)

Fuel attendees' morning and spotlight your organization first thing with exclusive branding during our conference breakfast.

Benefits:

• Thank you during the conference's opening remarks.
• A live announcement during breakfast.
• Prominent logo placement on Atrium collateral and conference handouts.
• Thank you slide featured between conference sessions.
• Inclusion on branded flyers at each breakfast table.
• Admission for one (1) company representative including breakfast & lunch 
• List of Opt-in attendees

Secure one of only two Breakfast Sponsorships to jump-start attendee engagement - reserve your spot today!

SPONSOR FEES: 

Sponsors must agree to the Terms & Conditions as part of the online registration process in order to have a sponsorship.

Please review the Terms & Conditions.

An electronic copy of the list of opt-in attendees will be e-mailed to your designated contact person as soon as possible after the conference.

In the event of cancellation by a sponsor, event organizers shall determine an assessment against the terminating exhibitor to cover the costs of reassignment of space, prior services performed, and other costs related to cancellation, according to the following schedule:

• Sponsors canceling after October 6, 2025 will be responsible for 100% of the total exhibitor fee.

Event organizers must receive written notification of the cancellation in writing. The date the cancellation notice is received will determine above assessment charges. In the event of either a full or partial cancellation of space by a sponsor, we reserve the right to reassign sponsorships, regardless of the cancellation assessment. Subsequent reassignment of canceled sponsorships does not relieve the canceling sponsor of the obligation to pay the cancellation assessment.