GUIDANCE FOR BOOKING TRAVEL

CONUS

• CONUS attendees may arrive on Monday, 24 August 2026 by 12:30 pm into the Omaha Eppley Airfield (OMA).
• CONUS attendees should make plane reservations to leave on flights anytime before 2:00 pm (14:00) on Friday, 28 August 2026 from Omaha Eppley Airfield (OMA).
• Attendees who are driving (not flying) to ME3 must still have travel authorization to receive per diem funds.
• Local attendees who will be driving to the conference should indicate this on their registration or email jimi@xcelevents.us.

OCONUS

• OCONUS attendees may arrive on Sunday, 23 August 2026 into the Omaha Eppley Airfield (OMA).
• OCONUS may depart on flights anytime before 2:00 pm (14:00) on Friday, 28 August 2026 from Omaha Eppley Airfield (OMA).

AIRLINE RESERVATIONS

IMPORTANT: Prior to booking airline tickets, attendees must have TDY orders with the following ME3 facility and account number information. Ensure your local HR is working on your orders now.

• ME3 Conference Facility Number: 3729600100
• ME3 Conference Account Number: 364-04

Booking a non-refundable ticket is often cheaper; however, penalties and change fees are charged for ANY changes made to the ticket. In addition, the ticket cannot be transferred from one traveler to another.

• Any cancellations or charges MUST be coordinated with Exchange Conferences; non-emergency changes will be charged to the local exchange/region.

HOW TO MAKE YOUR AIRLINE RESERVATIONS

• Associates listed on the Store Allocation list will book flights using ME3 Conference Facility ID 3729600100 (no spaces or dashes) and account number 36404.
• Click on CGE at the bottom of the page to sign into Concur, then click the "I AGREE" button to create the voucher.
  
• Associates out of allocation will use their respective/assigned facility number.
• All attendees must book their flight arrangements through the eTravel/Concur system directly.
• Click HERE to access eTravel/Concur training guidance
• All airline tickets will be booked using the lowest price ticket, which may be non-refundable. Booking a non-refundable ticket is often cheaper; however, penalties and change fees are charged for ANY changes made to the ticket. In addition, the ticket cannot be transferred from one traveler to another. Any cancellation must be coordinated with Exchange Conferences immediately. Cancellations or changes that are not an emergency or otherwise approved by Exchange Conferences, will be charged to the Exchange/Region that requested the cancellation or change.
• Once you receive your itinerary, you MUST upload it to the below link NLT 30 June 2026:
  • Click here to upload your flight itinerary
    • Click here for instructions  

IMPORTANT REMINDER! Attendees must complete Concur Travel Forms & Travel Orders by 30 June 2026

If you do not book your flight by the deadline, and still wish to attend, your local facility must pay for your flight.

IMPORTANT NOTES:

• Attendees must complete travel request forms and documents by 30 June 2026.
• Be sure to UNSELECT "Find a Hotel" when you are booking your flight, because we will book your hotel for you (pg. 7 of the Concur Travel Guidance). You should NOT book a hotel in Concur as this will result in a duplicate reservation for you. Please ONLY book flights.
• Once the flights are noted, please do NOT add a rental car to your itinerary. Rental cars are NOT paid for by the ME3 Conference.
• Once the flights are confirmed, you will need to create the travel authorization.
• Your flight reservations must be confirmed and approved by your supervisor for your flight(s) to be ticketed.
• Ensure your TDY orders are uploaded to your travel authorization.
• Under M&IE, breakfast & lunch will be provided Tuesday, Wednesday & Thursday. You will be reimbursed for dinner.
• The TRIP NAME should be the 'ME3 CONFERENCE OMAHA 24-28 AUGUST 2026'.
• Type Code is TDY Travel.
• Trip Purpose: TDY.
• Document Detail: Copy from Trip name.
• Once your Travel Authorization document is completed, you must click to sign your document to route to your supervisor for approval.
• If your trip has not been approved by the applicable deadline, your trip will automatically be canceled.
• Once your trip has been approved, the status will change to confirmed. 48-72 hours prior to your flight departure, the status of the trip will change from Confirmed to Ticketed. This indicates your flight arrangements are in place.