EXCHANGE MANAGER'S CONFERENCE 2025
VENDOR REGISTRATION
EXCHANGE MANAGER'S CONFERENCE 2025
VENDOR REGISTRATION
Welcome Exchange Vendors
The Embassy Suites Frisco Hotel & Convention Center
7600 John Q Hammons Dr, Frisco, TX 75034 • 972-712-7000 • Hotel Website
We cordially invite you to apply for participation in the Vendor portion of the Exchange Manager's Conference to be held 28 April - 2 May 2025 at the Embassy Suites Dallas-Frisco Hotel in Frisco, Texas. The vendor participation portion of the conference will be in 2 parts – Classroom training sessions 29-30 April and Exhibit Booth product demonstrations 30 April - 1 May. You have been invited to apply for either a classroom training session OR an exhibit booth.
This conference will focus on the Exchange’s corporate strategies for 2025 and promote knowledge of our vendor partners’ product assortments. The conference will be attended by Exchange General Managers, Main Store Managers, Food Managers, and Service Business Managers from throughout the United States, Europe and Pacific, as well as corporate executives and senior buyers.
This conference will focus on the Exchange’s corporate strategies for 2025 and promote knowledge of our vendor partners’ product assortments. The conference will be attended by Exchange General Managers, Main Store Managers, Food Managers, and Service Business Managers from throughout the United States, Europe and Pacific, as well as corporate executives and senior buyers.
Please review the VENDOR REGISTRATION information below and click the button/link above to register. Early registrations are encouraged, as room and exhibit booth placements will be based on first come, first assigned. Deadline for registrations: 15 February 2025, however space may sell out before this date, so early registrations are encouraged.
Your agreement to participate in this event will become part of your current retail agreement with the Exchange and allows you to demonstrate your products and provide training to Exchange managers. In return, the Exchange will provide the logistical support outlined in this letter. Your payment will be used by the Exchange to provide that support, as well as help the Exchange offset the cost of this event. Your participation is strictly voluntary and will not impact current or future business opportunities with the Exchange.
EXHIBIT TERMS & CONDITIONS
Please be sure to read the Exhibitor Agreement Terms and Conditions carefully for complete details on participation in this show. Please review these terms now as you will be required to agree to the terms in these rules and regulations before your registration can be confirmed.
VENDOR INVITATION LIST
View the Vendor Invitation List for 2025.
SFD PRESENTATION TRAINING SESSION PACKAGE
THURSDAY, 1 MAY 2025
SPACE STILL AVAILABLE!
PLEASE SCROLL DOWN BELOW FOR DETAILS
RETAIL PRESENTATION TRAINING SESSION PACKAGE
This is an opportunity to conduct 30 minute training classes on your products that are currently in the Exchange stock assortment on Tuesday, 29 April and the morning of Wednesday, 30 April.
All 300+ Exchange Main Store Managers, General Managers, Food and Services Managers will attend each presentation through rotation of small groups.
TRAINING PACKAGE SCHEDULE
Times are subject to change
Set Up
- Monday, 28 April 2:00 PM – 7:00 PM
Classes Open
- Tuesday, 29 April 7:00 AM – 5:30 PM
- Wednesday, 30 April 7:00 AM – 10:00 AM
Tear Down
- Wednesday, 30 April 10:00 AM – 2:00 PM
SOLD OUT!
Training Packages include:
- A private meeting room for your exclusive presentation on your industry/merchandise category selling information and exhibition of your products to the Exchange managers.
- Registration and meals for up to four (4) individuals; including breakfast & lunch on Tuesday and Wednesday.
- Tables for presenter’s displays and tables/chairs for classroom seating.
COST: $14,500 Per Presenter Package
EXHIBIT BOOTH PACKAGES
SOLD OUT
This is an opportunity to be an Exhibitor. As an Exhibitor you will conduct product demonstrations and presentations for your products during the conference on Wednesday, 30 April & Thursday, 1 May. You may select either the 20 or 10 minute Exhibit Booth option (subject to approval).
All 300+ Exchange Main Store Managers, General Managers, Food and Services Managers will visit each booth through rotations in small groups on a timed schedule.
All 300+ Exchange Main Store Managers, General Managers, Food and Services Managers will visit each booth through rotations in small groups on a timed schedule.
**A maximum of 94 EXPO Booths are available**
20 MIN EXPO BOOTH
SOLD OUT
PACKAGE includes:
- Size is 10’x20’ pipe & draped space (8’ high Back drape, 8’ high side rails)
- (8) plastic-contour chairs, (2) 6’ skirted tables, (1) wastebasket -- this is in order to provide seating for Exchange Teams to sit during presentations.
- A two-line sign showing Exhibitor’s company name and booth number
- Company name listed in the attendee materials
- Registration and meals for up to four (4) individuals. See the ‘Meals’ section for details regarding included meals.
- Exchange Managers will attend your booth for a 20 minute visit during the Expo booth rotations according to an assigned schedule.
COST: $11,000 for each 20 minute Expo Booth
10 MIN EXPO BOOTH
SOLD OUT
PACKAGE includes:
- Size is 10’x10’ pipe & draped space (8’ high Back drape, 8’ high side rails)
- (6) plastic-contour chairs, (1) 6’ skirted table, (1) wastebasket -- this is in order to provide seating Exchange Teams to sit during presentations.
- A two-line sign showing Exhibitor’s company name and booth number
- Company name listed in the attendee materials
- Registration and meals for up to two (2) individuals. See the ‘Meals’ section for details regarding included meals.
- Exchange Managers will attend your booth for a 10 minute visit during the Expo booth rotations according to an assigned schedule.
COST: $5,500 for each 10 minute Expo Booth
EXPO SCHEDULE
EXHIBIT BOOTH PACKAGE SCHEDULE
Times are subject to change
Set Up
Tuesday, 29 April
2:00 PM – 6:00 PM
Wednesday, 30 April
7:00 AM – 9:30 AM
EXPO Open
Wednesday, 30 April
9:30 AM – 5:40 PM
&
Thursday, 1 May
7:00 AM – 5:30 PM
Tear Down
Thursday, 1 May
5:30 - 7:00 PM
BOOTH # ASSIGNMENTS
Booth locations will be assigned on a first come, first served basis by the RFSM Conference. Please note any requests for positions next to other vendors on the SPECIAL INSTRUCTIONS section of the registration form.
ADDITIONAL EQUIPMENT
If you require additional equipment for your booth(s), this can be ordered through the official EXPO service contractor for an additional fee. Detailed order forms and information will be provided in your Exhibitor Services Kit including but not limited to additional rules and regulations, official service contractor order forms, shipping, warehousing, and drayage, AudioVisual, utilities, and building services, setting up and dismantling, etc.
SHARED VENDOR PACKAGES
You are permitted to share any of the packages offered. However, no more than two (2) companies may share a booth and no more than 3 companies may share a presenter, without advance approval. When sharing a package, please annotate which companies will be included and how payment will be divided. If each company requires a separate invoice, please register each as a separate booth and email erin@xcelevents.us to request the appropriate booth size.
SERVICES & FOOD ONLY PRESENTATION PACKAGE
SPACE STILL AVAILABLE!
This is an opportunity to conduct 30 minute training classes on your products that are currently in the Exchange stock assortment on Thursday, 1 May to the 75 Exchange Food and Services Managers only. SFD Managers will attend each presentation through rotation of small groups on Thursday only.
SFD TRAINING PACKAGE SCHEDULE
Times are subject to change
Set Up
- Wednesday, 30 April 3:00 PM – 6:00 PM
Classes Open
- Thursday, 1 May 7:00 AM – 5:30 PM
Tear Down
- Thursday, 1 May 5:30 PM – 7:00 PM
Training Packages include:
- A private meeting room for your exclusive presentation on your industry/merchandise category selling information and exhibition of your products to the Exchange managers.
- Registration and meals for up to two (2) individuals; including breakfast & lunch on Thursday.
- Tables for presenter’s displays and tables/chairs for classroom seating.
COST: $5,500 for each SFD Training Package