EXCHANGE ME3 CONFERENCE 2023 - VENDOR REGISTRATION

EXHIBIT BOOTH payments & meals/staffing

The Rosen Centre Hotel • 9840 International Drive, Orlando, FL  32819 • 407-996-9840 • Hotel Website

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VENDOR payment options

Payment for booths may be made using one of the following three (3) forms of payment:
 

  • check/money order in US Funds
  • electronic deposit (ACH)
  • invoice deduction (for existing AAFES Exchange Suppliers of Record only)
Check, Electronic Transfer or Money Order -- Please make payable to: Army & Air Force Exchange Service and mail directly to: 

Please mail checks to:
      Army & Air Force Exchange Service 
      Attn: FA-C/OR Receivables - RE: ME3 
      PO BOX 660792
      Plano TX 75266-0792

Payments Must be received No Later Than August 15, 2023. If payment is not received by this date, Vendors will not be allowed to move into their booth and the vendor’s participation may be subject to cancellation.

INVOICE DEDUCTIONS ARE ACCEPTED AS A FORM OF PAYMENT for participation in the Exchange ME3 Conference. Vendors must be already be a Supplier of Record currently established in the AAFES Exchange Payment system.  Vendors must supply their Vendor Code in advance in order to set up the invoice deduction (on your registration).  Invoice Deductions will occur by August 30, 2023.

NOTE: The Exchange prefers that payments for the ME3 Conference be made via check, electronic transfer (ACH), or invoice deduction for Booth or Presenter Packages. However, if payment by credit card is your only option, a credit card authorization can be sent to you.  Only Visa, MasterCard, Discover and American Express are accepted. Payments via credit card will not be accepted prior to July 15, 2023.

MEALS

Meals included for Presentation 1 hour Training Session Packages are Breakfast and Lunch on Tuesday & Wednesday, 22 & 23 August only for up to four (4) people.

 

Meals included for Presentation 45 min Training Session Packages are Breakfast and Lunch on Tuesday & Wednesday, 22 & 23 August only for up to four (4) people.

 

Meals included for Presentation 30 min Training Session Packages are Breakfast and Lunch on Tuesday & Wednesday, 22 & 23 August only for up to three (3) people.

Meals included for EXPO Booth 10 min Packages are Breakfast and lunch on Thursday, 24 August only for up to two (2) people.

 

Additional Staff for Booths

Presenters and Exhibitors wishing to bring additional personnel (besides those included with each Presenter/Booth registration) to staff their booth areas may do so as Workers Only (no meals provided) or they may purchase a meal-only package for $100 per person for per day. Registrations for Workers Only or Meal Packages are only permitted in conjunction with a booth or presentation package registration. You may add these meal or worker packages to your online registration at any time, or you may email XcelEvents directly to request worker only or meals package staff registration at jimi@xcelevents.us.

Do You need an invoice?

Upon successful completion of your registration, you can elect to save/print a printable invoice of your registration. Please be sure to include a copy of your registration invoice or confirmation with your payment when you mail it in.
 

W-9 FOrms

Companies which require a W-9 form in order to establish XcelEvents as a payee in their accounting system, may request a form via email to: jimi@xcelevents.us