EXPO BOOTH LOGISTICS
All events (registration, meetings, meals and exhibits) for the Express Seminar will be held at The Rosen Centre Hotel.
NOTE: there are 2 Rosen hotels on International Drive - The Express Conference will be at the Rosen CENTRE (not the Plaza).
The Expo will be held in Grand Ballroom in the hotel's convention center on the ground floor. The Grand Ballroom has 25’ ceilings and existing multicolored carpet. Vendors do not need to order carpet unless the vendor requires a special color (at vendors’ expense).
EXHIBIT BOOTH SET UP WILL BEGIN AT
9 AM ON MONDAY, 11 MAY 2026
EXPO BOOTH FLOOR PLAN
We will soon have the Expo Booth Floor Plan available for viewing. All Expo booths are 10'x20' and include 20 minute presentations to small groups of attendees (in groups of 3-5 people every 20 minutes according to geographical region).
Booth assignments will be made in February. Please indicate any booth requests on your registration form in the Special Instructions.
Standard and Encap Booth Package includes:
- Meals for up to two (2) individuals to staff the booth. See Meals for details regarding meals included.
- 10' x 20' (200 sq ft) pipe & draped space (8' high Back drape, 3' high side rails)
- (8) plastic contour chairs – to allow attendees to sit during your presentations
- 5 AMP electrical connection*
- (2) 6' skirted table
- (1) wastebasket
- A two-line sign showing Exhibitor's company name and booth number
- A company name listing in the attendee materials
SPLIT/SHARED (HALF) BOOTHS
For exhibitors who wish to share or split a booth with another exhibitor, the booths will remain as 10'x20' and each exhibitor will be positioned on one end or the other of the booth, without a dividing drape in the middle. The total time will be 20 minutes and each exhibitor would split that time evenly. Each booth includes 2 people with meals, so when 2 exhibitors share a booth, each exhibitor will get 1 person included with meals. Please see the detailed graphic below of a sample booth layout for 2 exhibitors sharing 1 space.
If a company wants to share a booth but does not have another exhibitor in mind with which to share, please email erin@xcelevents.us and we will assist you in pairing you with a complementary but non-competing vendor company.
ELECTRICAL & AV EQUIPMENT
NOTE: 5 AMP Electrical Connection is INCLUDED with your 20 minute booth fee. Should you require more electricity, you will be able to order this directly as an additional expense.
Audiovisual equipment will be charged as an additional expense. Exhibitors are permitted by the hotel to use their own audiovisual equipment for the purpose of presenting in their booth, however services from the outside companies may incur additional charges. Should you require assistance in setting up your own equipment, you will be charged labor charges from the in-house AV vendor. See Exhibitor Agreement Terms and Conditions for more information. Upon receipt of your completed Exhibitor Registration and Payment, a booth assignment, an audiovisual equipment order form and other information will be sent to you.
MATERIALS & SHIPPING
Shipping Instructions will be sent with your Exhibitor Service kit.
Any shipments marked for delivery to a booth will be delivered on Monday, 11 May by 9 AM by the exhibitor services company (shipping instructions will come with the Service kit you receive after you are registered). Freight handling charges will be charged to the exhibitor by the exhibitor services company based on weight of shipped materials. Shipments sent to the advance warehouse address are processed at lower handling rates.
***REMEMBER to always ship your materials in 1 shipment as a pallet for the lowest possible handling charges. Individual boxes and cartons will be charged at minimum rates typically starting at 200 lbs per box.
Additional information will be posted soon regarding shipping, set up, etc. Please check back to this website for details. Specific information will also be outlined in your service kit to be sent to all registered exhibitors in early March.
